Copying, printing, scanning

How to use a multifunctional device: a step-by-step guide

Multifunction devices are your all-round helpers for copying, scanning and printing. Follow these simple steps to get the most out of your device:

Go to a multifunctional device in your neighbourhood. Insert your chip card (student or employee ID card) into the red card slot without pressing it. The direction of the card doesn't matter - just insert it!

• 2. select cost type

Two billing options are available on the device display:

F1: Settle costs via a business cost centre.
F2: Settle costs via your private wallet.

• 3. define cost centre (for settlement via F1)

If you have selected "F1", you can now select the desired cost centre. If you only have one registered cost centre, this will be displayed automatically.

• 4. Access to the touchpad

After selection, the touchpad of the multifunction device is activated. Tap the desired function on the display - in this case: "Copy".

• 5. Customise copy settings

Now you can specify the details of your copy job:

• Black and white or colour?
• Paper size (e.g. A4 or A3)?
• Number of pages?
• Other settings offered by the device
.

• 6. Start copying

Press the "Start" button to begin the copy job. The device will start working immediately.

• 7. Remove the statement and card

Once the copying process is complete, the statement appears on the device display.
Press the "END" button to finalise the process and get your chip card back.

Note: Make sure that you do not leave any personal items on the device!

These simple instructions make copying child's play - quick, efficient and uncomplicated!

Scan documents: This is how it works on a multifunction device

Multifunction devices offer you an easy way to digitise your documents. Follow these step-by-step instructions:

1. start: insert chip card

Go to a multifunction device and insert your chip card (student or employee ID card) into the red card slot without pressing it. The direction of the card doesn't matter - just insert it and you're ready to go.

2. select cost type

On the display of the device, select:

F1: Use business cost centre.
F2: Settlement via your private wallet.

3. select scanning

After successful login, the touchpad is activated.

• Select the "Send" function on the display.
Then tap on "0001 SCAN".

4. Prepare documents

Insert your documents as follows:

• For multiple pages: Use the document feeder.
• For single pages or sensitive documents: Place them on the glass surface.

5. Adjust settings

Optimise your scan job by using the "Basic" function:

• Resolution: For sharp results
.
• Colour or black and white: as required.
• Double-sided: If your documents are printed on both sides.

6. Start scanning

Press the "Start" button and the device will start scanning.

7. View the statement and remove the card

On completion of the scanning process, the terminal displays an overview of the costs incurred. Press the "END" button to finalise the process and get your chip card back

8. Receive scanned documents

• By e-mail: Your scanned documents are automatically sent to your email address
.
• Large files (> 5 MB): You will receive a download link instead.

⚠️ Important: The download is only possible within the campus network.

Note on downloads

The scanned documents are available to you for a maximum of 48 hours after the scan has been carried out. Plan accordingly to download the files in good time.

This guide will make scanning easier than ever before - digitise your documents in no time at all!